GUIDELINES FOR THE SUBMISSION OF PROPOSALS

6th AIBR Conference Submission Guidelines. Online Ed.

Please read thoroughly these guidelines for the 6th AIBR Conference as it will facilitate your interaction with the Technical Secretariat and avoid unnecessary delays in your registration process. Thank you for your collaboration.

This Conference is organized in panels. Conference participants send all thematic proposals, and not the Organization.

The submission of all proposals (full panels, open communications) will only be sent through the Conference website application.
Each participant will be able to sign (maximum) and excepcionally for the Online Edition of the 6th AIBR Conference:

*TWO PROPOSALS of communications as first author. SUBMISSION OF A PANEL AS COORDINATOR DO NOT COUNT FOR THE NUMBER OF PROPOSALS.

IT IS NOT ALLOWED SUBMITTING TWO COMMUNICATIONS IN THE SAME PANEL.

*TWO PROPOSALS as coauthor.

*ONE PROPOSAL in any other admitted format (only in the cases in which the proposal was submitted before january 31th).

It will not be possible for an author to sign two communications for the same panel (as an author or a coauthor)
We won’t request a full paper for the proposal you present at the Conference at the time of registration nor later on.
Anyone who signs a proposal, and once it has been reviewed and accepted for the Conference, will necessarily have to complete their registration in the 6th AIBR Conference Online Edition, before MAY 28th, 2020. Proposals whose authors have not registered prior to this date will be automatically eliminated from the Conference program. Completing the registration implies having paid the corresponding fee and provided the supporting documentation (when required) to the Organization by the set deadline.
All your admin for this Conference will be process through your Participant personal page. TO ENTER your personal space you will require your USERNAME (a 5 or 6 digit code, note that it is NOT your e-mail address) and PASSWORD. Both will be sent on an automated welcoming email once you register as a user on the Conference website.
Please take special care of style, spelling, writing, technical vocabulary and content during your user registration and when submitting your proposal. Please, follow the guidelines for the word count of your proposal abstract strictly. The information you submit will be the one the Scientific Committee will take into account when evaluating the proposals, as well as the one that will be included in the Conference Program, Book of Abstracts, certificates, etc. No spelling or style proofreading will be performed prior to the publication of the Program. Please, revise your proposal before sending it through the system.

CONFERENCE DELEGATE LOGIN

FORMATS

The following formats will be accepted for proposals:

PANELS

Each panel will consist of a minimum of 4 communications and a maximum of 6 (including that of the panel coordinator) on a common theme. In total, the panel will have a maximum duration of two hours: this is, in a panel of six people, for example, fifteen minutes would be available for each speaker, and 30 minutes for general debate.

The panels may count on the participation of a discussant (professional expert in the topic on which the panel is concerned, who will contribute their vision and complement what was said during the presentations of the panelists).

The coordinator of the panel will be the one who contacts the Technical Secretariat of the 6th Congress to report the name of the person who will perform that function, in case they want to have it.

The discussant will not present communication in the panel in which he participates and will have to register and pay the taxes in Congress as one more congressman.

The person who coordinates the panel (only one person will be the coordinator for each panel), will be responsible for entering the panel details on the registration form, namely: a title, a summary of a minimum 175 words and a maximum of 250 words, 3 to 5 keywords, and the names of all panelists (please do NOT include all co-authors for each individual communication in the authors section, only the main author presenting, and registering, each communication). Reference to authorship in the fields above will not be accepted. If this occurs, the proposal could be eliminated.

It will also be necessary to select from a list of theme options (drop-down menu in the registration form), the one that is most akin to the panel presented.

Once the panel has been registered, each individual panelist (including the coordinator, if they are also presenting a communication) must register the communications that conform the panel through the registration form, indicating that it is a communication integrated in a panel (read below the guidelines for submitting communications). Panelists must indicate, in addition to their personal details, the theme of the panel (select from drop-down menu), and the name of the panel the communication is part of (select from drop-down menu). Note that it could take several hours for the name of the panel to appear visible on the drop-down menu after it is registered by the coordinator, so please, take some time before sending your communications.

To avoid problems and incongruences, it is very important that all panelists know the title and the theme of the panel, as registered by the coordinator, since each panelist will have to include these details when registering their own communication.

In the event that panels composed of four or five communications are presented, the Organization could request the coordinator to include open communications of the same theme to the panel until completing the limit of six speakers. The inclusion of said communications will only be effective when and if the coordinator of the panel agrees on it. This will always be by a request of the Organization and never by the authors of any free communications.

OPEN COMMUNICATIONS (NOT part of a registered panel) and COMMUNICATIONS INTEGRATED IN A PANEL (registered panels)

The author will submit the proposal through the registration form available on the website. The proposal will include a title and an abstract of a minimum of 175 words and a maximum of 250, as well as 3-5 keywords. References to authorship in these fields will not be accepted, and the proposal could be eliminated if this occurs.

In the case of communications integrated in a panel, they must take special care to write the name of the first author of the communication in the space of the First Author in the form (it must match the author's name which appears on the panel previously registered by the coordinator, for the application to recognize it belongs to it), and then write the names of the coauthor(s), if any (maximum of six).

The coauthors of the communication do not have to register the communication. It will only be registered once by the main author. Coauthors should only make the payment of their conference registration to attend the Conference.

It will also be necessary to select from a list of theme options (select from drop-down menu in submission form) the one that is most akin to the proposal presented. In the case of communications integrated in panels, you should consult with your coordinator what is the topic they registered for the panel, so that they coincide.

The duration of each individual communication will be a maximum of 15 minutes. Exceptionally, and in the case of panels with less than six participants, the duration of each presentation may be somewhat longer, at the discretion of the coordinator. Communications will be presented by one person ONLY (either the author or co-author). By default, the Organization will take the person who has registered it as the presenter of the proposal, any news in this regard must be communicated by email to the Congress Organization.

Authors may use PowerPoint or other audiovisual presentation resources for the delivery of their communication.

The Organization of the Conference will distribute accepted open communications in thematic panels and may request one of the panelists to act as moderator of the panel. This request does not entail any kind of commitment on the part of the people consulted, who may or may not accept to act as moderators according to their interests.

If you need more information about the special formats, you can consult the "Special Formats" section of our Frequently Asked Questions: http://2020.aibr.org/en/faq

IMPORTANT DATES

Fecha límite para el envío de nuevas propuestas: 30 de abril de 2020

Fecha estimada para la notificación de la aceptación de propuestas: 15 de mayo de 2020
Fecha límite para inscripción: pago y envío de documentación completa para que las propuestas sean incluidas en el Programa del 6º Congreso: 28 de mayo de 2020 (improrrogable)
Fecha límite para solicitud de devolución de cuota de inscripción en caso de NO querer participar en el Congreso online: 20 de abril de 2020 (inclusive).
Fecha límite para inscripción en el Congreso: 24 de JULIO de 2020. No se podrán realizar inscripciones durante el Congreso.

Las autoras y autores de PROPUESTAS ACEPTADAS en el 6º Congreso que no hayan completado su inscripción —es decir, realizado el pago de la misma y enviado, en cada caso, la documentación pertinente— dentro del plazo (28 de MAYO de 2020), no serán incluidas en el Programa del 6º Congreso y no podrán presentar sus propuestas en el mismo.

GENERAL GUIDELINES

AUTHORSHIP

There is a maximum of 6 co-authors for each proposal. However, only one person will be able to present the work in the Conference. By default, the Organization grants that role to the person who has registered the proposal. Any change in this respect must be notified by email to the Conference Organization before JUNE 1st, 2020.

So that all the co-authors can receive their certificate of participation and appear in the Program and the Book of Abstracts of the Conference (and Aries Journal therefore), they will have to register in the Conference. The Organization does not certify the legal authorship of the work, it will only reflect the names of the people who have submitted them and who have registered for the Conference.

If the main author cannot attend the Conference and defend the work, no one from the Organization or any other member of the panel or the public will be able to present their communication. Only a co-author enrolled in the Conference and listed in the proposal may present the proposal in the absence of the main author, as it would be the only person capable of discussing the results of such work.

The delivery of the certificate of participation in the Conference is subject to the author or co-author presenting their proposal. No presentations read by other people who are not authors or co-authors of them will be accepted.

COORDINATORS

Coordinating a panel involves convening 4 to 6 speakers (the coordinator himself/herself may or may not be one of them, but in no case shall the maximum of six panelists be exceeded), devise a panel that has coherence and functions as a whole, register it, serve as a bridge between the panelists and the Organization, inform them of how they should register their communication (its registered theme and name), and also be present during the panel's presentation, giving turn-takings, controlling intervention times and directing the subsequent debate. Only if these requirements are met will the corresponding certification be obtained. In all cases, there will be a single coordinator for each panel.

MODERATORS

Moderating a panel involves briefly presenting the panelists, giving turn-takings and controlling intervention times, as well as directing the subsequent discussion or debate. With the open communications that are received, the Organization will create thematic panels and will propose a panel participant to act as moderator of the panel. There is no commitment on the part of the proposed moderator to accept the request.

LANGUAGES

Proposals may be presented in the official languages of the Conference: Spanish, English or Portuguese. Both the panels that are already registered and the thematic panels that are created by the Organization after gathering the individual communications, may be formed by communications in any of the three languages. AIBR Conference would like to promote the multilingual dialogue that has been taking place for years in the field of Ibero-American Anthropology.

In the panels generated by the Organization, we will always try to include communications in the same language, although exceptionally it could be the case that there would be communications in different languages.

EVALUATION

The proposals will be submitted to peer evaluation using a double blind method, carried out by two members of the Scientific Committee, and in case of clear disparity in the evaluations, a third double blind evaluation will be carried out. In the case of the panels presented to the Congress, it is essential that all and all panelists have registered their abstracts before the deadline for submitting proposals, so that the panel can be referred to the Scientific Committee for evaluation. That is, the panels are evaluated complete.

THEMES

The topics in this Conference are diverse. Participants can send oral communications, panel proposals and others of a diverse audiovisual and interactive kind, based on the study of all the main branches of the anthropological discipline. In the registration form you will find a wide variety of topics to frame your work. Please, choose the one most akin to your work from the drop-down menu available in the submission form.

PROGRAM

Once the acceptance of a proposal by the Scientific Committee has been notified, participants must register in the Conference before MAY 28th, 2020. After this deadline, those proposals whose authors have not registered and made the payment for the registration fee will be automatically eliminated from the Program. The registration will not be completed in any case until all supporting documentation requested by the Organization is delivered and the payment finished. In the case of accept panels, keep in mind that these will only continue to be included in the Program if at least 4 participants have completed their registration within the stipulated registration period. Otherwise, the panel will be removed from the Conference, and the approved and registered communications will be distributed in other panels, according to the criteria of the Organization and according to the chosen theme.
No author or co-author will appear in the Program who has not made the payment of the registration fee and provided the documentation required by the Organization in each case, by MAY 28th, 2020.
The person who registers in the Conference to present a piece of work, in any of its formats, must have availability to present it at any time within the calendar of the Conference. Requests of preferred days or time slots will not be considered.

CONFERENCE REGISTRATION

SUPPORTING DOCUMENTATION

Essential for the registration of students, those in unemployment or retired, and members of AIBR, APA, ABA and any association under the ASAEE (former FAAEE)-

STUDENTS: A certificate issued by the Secretary of your centre stating that you carry out studies during the year 2019. A scanned document of the tuition payment corresponding to the 2018-2019 academic year can also be accepted. Post-doctoral researchers will need to pay professional registration fees.
UNEMPLOYED: In Spain: Certificate issued by the official body (INEM). Other countries: certificate issued by the corresponding official body and if there is no such body, an affidavit (before a notary) of unemployment status by the time of registration will be admitted.
- RETIRED: Certificate issued by the corresponding official body that certifies the applicant's retirement status. An affidavit (before a notary) of the retirement situation at the date of registration will also be admitted
- MEMBERS OF ASAEE ASSOCIATIONS: Certificate issued by the corresponding Association, including an updated date certifying current membership and up-to-date payment. No other type of document will be accepted.
- MEMBERS OF APA: Certificate issued by the Portuguese Association of Anthropology, including an updated date certifying current membership, and up-to-date payment. No other type of document will be accepted.
- MEMBERS OF ABA: Certificate issued by the Brazilian Association of Anthropology, including an updated date certifying current membership, and up-to-date payment. No other type of document will be accepted.
- EASA MEMBERS: Certificate issued by the European Association of Social Anthropologists, with an updated date, that proves membership and being up to date with the payment. No other type of document will be accepted.

ARIES JOURNAL

The summaries of all accepted communications included in the program will be published after the Conference conforming a volume of the journal ARIES: ANUARIO DE ESTUDIOS DE ANTROPOLOGÍA IBEROAMERICANA (con ISSN 2530-7843).

For more information, visit the AIBR website: http://aries.aibr.org/

NOTE: This regulation is subject to modifications by the Organizing Committee of the 6th Conference and the Board of Directors of AIBR.